PCard Training

Training Courses Offered:

PCard Training: All first-time cardholders must take classroom training initially.  Cardholders are required to complete PCard training every two years thereafter, either by classroom or online training. PCard Financial Manager Training: Required for all financial managers every two years. Hotel Training: Required to make any hotel room purchases.
For any questions or concerns regarding PCard training, please email Brandon Laughlin at blaughlin@uco.edu, or call x2499.

PCard Security

Lost or Stolen Card:  Cardholders should immediately report lost, misplaced or stolen cards directly to:  JPMorgan Chase Customer Service at 1-800-316-6056. 

Safety Online: JPMorgan Chase does not request or send sensitive information - such as account numbers or passwords - in an unsecured email, or by directing you to an unsecured website.  Do not respond to suspect emails or phone calls.  Instead, immediately contact the bank by calling the number on the back of your card. 

To protect your card information while shopping online, shop only at secured stores whose addresses begin with https. 


Ethics Point


PCard

The UCO purchasing card (PCard) is a JPMorgan Chase MasterCard and is the preferred method for purchasing non-capital University supplies which cost $2,499 or less. The PCard provides a means of quickly and easily purchasing small-dollar items.  PCard accounts are available to faculty and staff in all campus departments when approved by the appropriate organization financial manager.  Each card is assigned to an individual employee and only the person whose name is embossed on the card may use it.               



Quick Links

                   


Procedural Changes

Please be aware of the following changes to PCard procedures:

  • Effective July 1, 2017: Transactions made on or after July 1, 2017 that require a Prepayment of Registration form will no longer require a signature from the participant.  However, all transactions occurring before July 1, 2017 must have a participant’s signature present.  The new form can be found here.

Policy Reminders

  • Clothing & Promotional Items: If an employee receives apparel, gifts, or swag from the University of Central Oklahoma, the State of Oklahoma sees the retail value of these items as non-cash earnings.  Individuals will be taxed on said items as additional wages of $50 or more per calendar year.  A listing of all employees and what they receive must be included with each receipt as additional statement documentation.
  • Gratuities & Tips: Gratuities and tips on food purchases are limited to 15% of your total bill.  Cardholders will be responsible for reimbursing the University for any amount beyond the 15% limit.


PaymentNet

The University currently uses J.P. Morgan for PCard services.  In order to view your account transactions and manage your account, please visit www.paymentnet.jpmorgan.com

If you have any trouble with accessing the above reference, please contact the PCard Manager (Sarah Castleberry) at scastleberry1@uco.edu.  For technical assistance with PaymentNet, please call the number on the back of your card.  J.P. Morgan customer service can also be reached at 1-800-316-60596, or 847-488-3748 outside of the United States and Canada.



Staples Advantage

The University currently uses Staples Advantage as our office supply partner. All office supplies over $49, both expendable and non-expendable, must be purchased through Staples Advantage. 

Please Note: In-store purchases of office supplies at Staples is prohibited for all office supplies over $49, as the University contract is through Staples Advantage.

It is recommended that all cardholders create an account through Staples Advantage when they first receive their PCard.  To request login credentials for the Staples Advantage contract website for UCO, please fill out the Request for Staples Advantage Login Credentials form and submit the completed form to Lee Foreman at lee.foreman@staples.com.

For further inquiries regarding the University’s Staples contract, please contact the UCO purchasing department at purchasing@uco.edu.



Amazon Business

Many cardholder's find using Amazon beneficial for making certain purchases; as such, the University has created an Amazon Business account.  This allows cardholders to use an account other than their personal account, save the University's address as the default shipping address, and save the University's tax exemption status for future orders.

Please Note: While Amazon purchases on a cardholder's PCard is allowed, please remember that all office supplies over $49, both expendable and non-expendable, must be purchased through Staples Advantage.

To request login credentials for the Amazon Business website for UCO, please fill out the Request for Amazon Business Login Credentials form and submit the completed form to Michelle Turner at mturner21@uco.edu.

For further inquiries regarding the University's Amazon Business account, please contact the UCO PCard office at extension x2499.