Procurement Services Department

Mission Statement: It is our mission to procure goods and services in the most cost effective and efficient manner to support needs of the University of Central Oklahoma while encouraging competition among vendors through fair negotiating within quote seeking, solicitations and consortium purchasing.  Our intention is to process payments to valued vendor partners in a timely manner.  Relationships matter.  With this, we maintain a commitment to excellence through professional ethics, customer service and best business practices while ensuring compliance with all University policies and procedures, RUSO Policy, Oklahoma Statutes and the Oklahoma Department of State Finance.

NOTICE OF UPCOMING DEADLINES

Believe it or not, Spring Break is just around the corner! The Procurement Office and Bursar want to give you a heads up on some Spring Break deadlines:

The Travel Office recommends that in order to prevent any potential travel interruptions to UCO funded trips for Spring Break, please submit any group or individual travel requests prior to March 1st.  This includes orders for new Travel Cards, requests to load funds to the Travel Card, and/or purchase airfare through the Travel Office.  All supporting documentation and approvals are required for timely processing.

From our Purchasing Team: To guarantee orders to be placed by the break, please submit requisitions to the Purchasing office by Friday, March 3rd. Some Contractual Service Agreements (for Guest Speakers, for instance) require five additional days. Vendor contracts can take an additional four-six weeks.

From our Payment Services Team: To process checks to non-travelers and other recipients before the break, please submit completed payment requests (including check requests, OSF Form 3s, and invoices) to the Payment Services office by Monday, March 6th.

From the Bursar: Petty Cash will not be available the week before Spring Break.

ATTENTION SUPPLIERS!!

BEWARE OF FRAUDULENT EMAILS REQUESTING QUOTES OR PURCHASE ORDERS!

The University of Central Oklahoma Procurement Services Department wishes to alert suppliers of recent activity involving scams that appear to be asking for price quotes or purchase orders on behalf of UCO. We regret we are not able to prevent this illegal activity but will remain diligent in our efforts to report these scams to law enforcement to actively investigate this internet crime.

Please be aware of a few of the common signs of these fraudulent emails and be very suspicious of emails that include the following:

  • Poorly written emails with poor grammar and typographical errors.
  • Emails that request shipment or delivery to another address that appears to be off campus or to another state.
  • Examples of sender email addresses that are fraudulent: dyoung28@uco-edu.org. These emails are not associated with the University.

If unsure, please contact the University of Central Oklahoma Procurement Services Department directly at 405-974-3340.              

  

100 North University Drive
Administration Building, Room 109
Campus Box 161
Edmond, Oklahoma 73034
Office Phone: 405-974-3340
Office Fax: 405-974-3838