Disability Support Services - a Division of Student Affairs at the University of Central Oklahoma

General Documentation Criteria:

Medical documentation addressing the functional limitations of one’s disability as it relates to the accommodations requested must be submitted for review by a Disability Support Services Provider.   DSS reserves the right to deny services or reasonable accommodations while the receipt of appropriate documentation is pending.  Documentation must be typed and printed on the practitioner or the agency’s letterhead.  Handwritten notes on prescription pads or handwritten treatment records will not be accepted.

Documentation should include:

  1. Licensed number and credentials of evaluator with specific training or expertise related to the condition being diagnosed, who has undergone appropriate and comprehensive training, has relevant experience, and has no personal relationship to the student being evaluated.
  2. Clear diagnostic statement that describes how the condition was diagnosed and provides information on the functional impact, and details the typical progression or prognosis of the condition.
  3. Methodologies used, including diagnostic criteria, evaluation methods, tests and dates of administration. Tests should be current within 5 years and adult norm.
  4. Current functional limitations as related to the current condition.
  5. Expected progression/stability over time.
  6. Current medication prescribed.
  7. Recommended accommodations, auxiliary aids, adaptive equipment, assistive technology services, compensatory strategies and/or support services.

Specific Disability Documentation Criteria:

ADD/ADHD

Autism Spectrum

Blind

Communication Disorders (including Aspergers)

Deaf

Hard of Hearing

Health or Mobility/Orthopedic

Learning/Intellectual

Mental Health Illness

Mental Health - request for an emotional support animal (housing only)

Temporary Injury and/or Condition

Traumatic Brain Injury

Vision

 

ADD/ADHD

A diagnosis by a licensed diagnostician who has been trained in the assessment of ADD/ADHD and are experienced in assessing the needs of the adult learner.  Recommended practitioners may include psychiatrists, licensed clinical or educational psychologist, relevantly trained physicians or other mental health professionals.

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Blind/Low Vision:

Documentation for students requesting blind/low vision accommodations should include:

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Deaf/Hard of Hearing:

Documentation should include a comprehensive audiologist report which should include:

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Learning/Intellectual

Individuals with a specific learning disability requires comprehensive psycho-educational testing along with a full diagnostic report that includes subtests, standard test scores and the evaluator’s narration and summary.

If you are providing an Individual Educational Program (IEP), we ask that it contains the diagnosis, current functional limitations and current supporting psycho-educational testing results.  Please note, an IEP or 504 Plan, while helpful in establishing a record of supported accommodations, may not be enough in and of themselves to establish the presence of a disability at the post-secondary level.  DSS is not bound by your IEP/504 alone, additional documentation may be requested.

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Health or Mobility/Orthopedic:

Documentation for students requesting accommodations for chronic health-related condition(s) or physical mobility/orthopedic disabilities should include:

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Autism Spectrum:

Autism Spectrum Disorders require comprehensive neuropsychological evaluations.  Comprehensive diagnostic evaluations should include:

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Communication Disorders/Aspergers:

Communication Disorders require comprehensive speech-language assessments that reflects the current impairment on academic performance. The diagnostic assessment should include:

Aspergers:

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Mental Health Illness:

Documentation for students requesting an accommodation(s) for a mental health illness should include:

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Mental Health - request for an emotional support animal

Please review the University's Emotional Support Animal Policy before inquiring about an ESA as an accommodation.  Utilize one of the forms below to obtain the documentation necessary to support one's request for an ESA.

Printable version to take to provider to complete

Online fillable documentation form for an ESA for provider to complete

 

Traumatic Brain Injury

Documentation for students requesting an accommodation(s) for a traumatic brain injury should include: 

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Temporary Injury and/or Condition

Documentation for students requesting temporary accommodation(s) should include:

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