Centralizing File Shares

The Office of Information Technology is working towards providing anytime, anywhere access to UCO technology services. A “next step” in this process is to offer a P Drive to each faculty and staff member at UCO. This process will be implemented over the next year and will include several phases. Once complete, all Faculty and Staff will have a consistent location to store files that will be automatically connected to their wired UCO-owned campus computer.

Phase 1 - P: Drive

The Office of Information Technology is excited to announce the “P” drive!  Starting Thursday, October 29, all faculty and staff will have access to a new secure folder on a mapped UCO file share.  

What is the “P” drive?

It is a folder on a file share for secure file storage.  The P drive is:

  • Private: Each individual will have their own folder that is only accessible to that user.* 
  • Professional: It will allow users to securely store important work-related documents to which only they need access. 

How do I access the “P” drive?

The folder will be automatically provided on any UCO-owned campus computer connected to the UCO internal network by a network cable. 

  • For Windows computers it will appear as drive letter “P.”
  • On Apple computers it will appear as a folder on the dock labeled the current user’s username.
    • Or connect to the “P” drive on Apple computers using the guide.
  • From home, a VPN connection to the UCO network must be made by following the VPN Guide.

What can be stored on the “P” drive?

  • The P drive is to be used for UCO-related business in which only the user needs access.
  • Please refer to the UCO Data Classification Guide.
  • Size is limited to 10GB.
  • Examples:

Yes

No

IPP documents

Pictures from vacation

Individual project notes

iTunes library

URLs

Home videos

Document drafts

Outlook archives (move to Office 365)

Who has access to my “P” drive?

Access is limited to the individual to whom the drive is assigned.  However…

“…in cases of system failure and subsequent repair or where there is reason to believe there has been unauthorized use or misuse of computer resources, Office of Information Technology computing personnel, UCO Department of Public Safety personnel and administrative personnel of the university shall have the authority and right to monitor, review and audit individual user files, including email.  Individual user files may also be reviewed, audited or searched when subject to court order, subpoena or other process of law.”

Please refer to the UCO Computer and Network Usage Policy for further details.