General Information

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Payroll Schedule

All employees are hired through Human Resources and must complete all paperwork prior to beginning work.

Payroll deposits for UCO are issued by the State of Oklahoma.  In order for deposits to be issued on the dates they are due, the payroll schedules must be followed without exception.  (See "Payroll Schedules" in the Payroll Forms Section.)

Bi-weekly and Student employees will receive payment every other Friday.  Monthly employees will receive payment on the last working day of each month.


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Holidays

The University of Central Oklahoma observes certain holidays to be announced by the President of the University of Central Oklahoma.  Typical holidays are New Year's Eve, New Year's Day, Martin Luther King Jr. Day, Memorial Day, 4th of July, Labor Day, Thanksgiving and the day after, Christmas Eve, and Christmas Day. Employees scheduled to work on a University-approved holiday will be granted an equal amount of time off with pay on a date mutually agreed to by the employee and department director, if they were in a paid status on both the day before and the day after the holiday. 

To be eligible for University-approved holiday pay, an employee must be a regular full-time (75% or more) employee and, if regularly scheduled to work on a holiday, the employee must be in paid status on both the day before and the day after the holiday.

If a designated holiday falls within a vacation period it shall not be charged against vacation time.

An employee who is on paid sick leave when a University-approved holiday occurs will receive holiday pay instead of sick leave pay.  

Any regular full-time employee required to work on a holiday will be entitled to a substitute holiday off as scheduled by the supervisor.  If an employee is scheduled to work on a University-approved holiday and becomes ill, the employee will receive sick pay for that day and receive his or her substitute holiday as previously scheduled by the supervisor.

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Adjunct Pay

Fall Semester:

Full Fall semester adjuncts are paid on the last working days of September, October, November and December.

Block I adjuncts are paid on the last working days of September and October.

Block II adjuncts are paid on the last working days of October, November and December.

Spring Semester:

Full Spring semester adjuncts are paid on the last working days of February, March, April and May.

Block I adjuncts are paid on the last working days of February and March.

Block II adjuncts are paid on the last working days of March, April and May.

Summer Semester:

Full Summer semester adjuncts are paid on the last working days of June and July.

Block I adjuncts are paid on the last working day of June.

Block II adjuncts are paid on the last working day of July.

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Authority to Pay for Additional Services

For academic, professional, administrative and full time support staff employees who are assigned additional duties outside of their regular job description. An Authorization to Pay form must be completed, signed and delivered to Payroll Services within the deadlines set on the payroll schedule.  Payment for these services will be included on the employee's regular paycheck.

Authority to Pay forms can be found here


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W2 and 1095 Online Consent

Electronic W2 Viewing Instructions (Tax year 2018 and prior)

Tax year 2019 and forward:

  • Log in to Paycom's Employee Self Service
  • Select "Payroll"
  • Select "Year-End Tax Forms"

*You will have the option to change your preferences to electronic or paper and electronic.

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